Payment of a deposit or, if within 11 weeks of travel, full payment of the holiday, shall constitute the basis of the contract between the Party Leader (the Client) and us (YSE Limited), subject to these Booking Conditions and the descriptions of the accommodation and services given on this website. The contract shall exist when payment has been received by us from you, the Client, and a Confirmation and Invoice has been sent to you, the Client, by us. This contract is subject to English law and the exclusive jurisdiction of the English courts.
Please check your Confirmation and Invoice very carefully to see that all details are correct. Please contact us immediately if any information is incorrect as it may not be possible to make changes later. We cannot accept liability should you fail to notify us more than seven days after receipt of the Confirmation and Invoice and you will be liable for any costs then incurred in rectifying these errors.
The Party Leader guarantees to pay the full cost of the holidays of all those travelling in the group, as well as damage deposits (see below) where applicable. We cannot accept a booking where the Party Leader is less than 18 years of age.
The prices on this website, and on each chalet page, are in sterling. All accommodation is priced per person. Each person must pay the holiday price applicable to the dates and length of his individual holiday. VAT has been included in the price of all holidays. Telephone quotes are subject to written confirmation.
PRICE GUARANTEE, NO SURCHARGES
Once your holiday has been booked its price will not change even if the value of sterling falls or the cost of aircraft fuel rises. However, we reserve the right to amend our prices before you book and to notify you of the new prices when you book.
A deposit of £250 per bed per week is payable at the time of booking and, once confirmed by us, this is non-refundable, unless your agreed chalet becomes unavailable on your chosen date. The full holiday cost is due ten weeks before departure. Payment for deposits may be made in cash, by cheque (made payable to ‘YSE Limited’), bank transfer (CHAPS, FPC or BACS) or by debit/credit card. We do not accept American Express cards.
Balances due and full payment of holidays made within 11 weeks of departure can only be paid by cheque or bank transfer. If a booking is made within 14 days of departure we cannot accept cheques and payment must be paid by bank transfer. Payment details are on the How to Book page.
When making a bank transfer from overseas you must ensure that the net amount arrives in our account and that all related bank charges are paid by you. Before making any payment please discuss this with our sales staff.
The Party Leader must handle all aspects of the booking.
Once we have sent your Confirmation and Invoice, no further reminder will be sent unless you specifically ask us to send you one. All balances paid after the due date specified on the invoice may be subject to a 2% late payment administration charge.
Should the balance continue to remain unpaid, we reserve the right to cancel the booking and levy cancellation charges as laid out below.
For all parties booking into our chalets (other than Les Chardons), we require pre-authorisation as a damage deposit of £1,000 (or £100 per person if a chalet is taken by several different parties). We secure pre-authorisation on your credit card prior to departure. We cannot accept either debit cards or American Express cards for your damage deposit. The authorisation is automatically cancelled within a week of your return although we have been told that some MasterCard authorisations can take longer to be cancelled.
It is a condition of booking that all Clients have adequate insurance. You will be responsible for any costs that arise following an incident and any claims made. We cannot give advice on any insurance policies.
You are advised to obtain an EHIC (European Health Insurance Card) for all members of your party, if still available and in use at the time of travel. The EHIC is not an alternative to taking out an insurance policy.
Any money paid by you to a Travel Agent in respect of a YSE holiday is held by the Agent on our behalf. Should you book your holiday via a Travel Agent, all correspondence should be solely with the Travel Agent. Any advice given by a Travel Agent which is not based on written advice given by us is the responsibility of the Travel Agent. We do not accept liability if incorrect advice is given in these circumstances.
YOUR FINANCIAL PROTECTION
Should travel be restricted between the UK and France or within France or should Val d’Isère be closed, we will refund any money paid to YSE regarding your booking.
You must have insurance for all other aspects of your booking and this must be in place within one week of paying your deposit of £250 per bed.
IF WE ALTER YOUR BOOKING
It is most unlikely that we will have to make changes to your holiday but, as we will have made arrangements many months in advance of your travelling, we reserve the right to do so. If we do have to alter your holiday in any way, we will inform you of the alteration as soon as possible. In the case of a major alteration we will offer you the choice of a holiday of at least comparable standard or a full refund. Please note a major alteration does not including the cancellation of your holiday.
If you book into a chalet but don’t fill more than half the beds in that chalet, we do reserve the right to move you to a comparable chalet, if necessary, or make a full and immediate refund if preferred. If the chalet offered is cheaper, we will make a refund and, if more expensive, we will charge the difference but will also put that amount towards your next YSE holiday.
IF YOU ALTER YOUR BOOKING
Should you wish to make any alteration to your booking after it has been confirmed by us, we will comply with your request where possible. If the alteration is substantial and/or you lower the value of a holiday already booked, we reserve the right to levy an administration charge of £25 per person.
If you have TBA names on your booking at the time that the full balance is due and you think you will not be able to fill this space, we will recalculate your balance, changing the full price place to an Empty Bed at 75% where applicable* (plus an admin fee as you will be lowering the value of the total holiday price). You may have up to two empty beds, while a third and any further empty beds are full price. If you subsequently find someone to fill an empty bed, we will reinstate the full price. After the balance due date (shown on your invoice), we cannot refund the difference between a full price bed and an empty bed (ie. 25%).
*The group prices shown for some chalets apply to all the beds in that chalet. No reduction will be made for any empty beds in such chalets.
Simple name changes made more than one week prior to departure will not lead to amendment fees. It is imperative that we have the names of all those arriving to stay in our chalets and these must be provided to our office in good time.
Other amendments may result in cancellation charges as laid out below.
If you book the transfers organised by YSE between Geneva and Val d’Isère d’Isère, there will be no discount for any cancellation with 7 days of departure.
IF YOU CANCEL YOUR BOOKING
Should you or any member of your party need to cancel a booking, cancellation charges will be made. All cancellations must be notified to us in writing by the Party Leader. The deposit paid will be forfeited in all cases and, depending when notification is sent to us, the following charges (expressed as a percentage of the total holiday cost) will be made:
Notification Given Cancellation Charge
More than 10 weeks before departure ……. Deposit
Within 10 weeks …………………………………. 35%
Within 6 weeks ……………………………………. 50%
Within 3 weeks ……………………………………. 100%
Departure date or after ………………………. 100%
If no written notice of cancellation is received and someone does not travel, cancellation will be deemed to have been effected on the day of departure. We reserve the right to re-sell any part of a cancelled holiday and this does not affect our right to levy cancellation fees. A Cancellation Invoice can be sent only to the Party Leader.
If the size of your party reduces through the cancellation of one or more members of the party, we will recalculate the cost of the holidays of those still travelling. If this means that the chalet is under-occupied, you may have to pay empty bed supplements (75% of the brochure price for the first two empty beds in any booking and then 100% of the brochure price for the third and any subsequent empty beds). The resulting amounts, whether a refund or payment required, will be organised through the Party Leader. Any additional costs for the remaining party are not normally covered by cancellation insurance.
If you ask us to book any service from a third party (taxi, scheduled flight, etc.) please note that you will be subject to their cancellation charges and not the charges above.
You undertake to behave in such a manner as not to disrupt the enjoyment of others both on the journeys to and from Val d’Isère and in the resort itself, and undertake not to prejudice our reputation with our customers, the owners of our accommodation or our suppliers. The holiday of any Client or Party in breach of this clause may be terminated immediately and we will have no further contractual obligations towards him/her or them. In addition, the holiday of any Client or Party who we, or another person in authority, believe may upset, annoy or disturb other clients, our suppliers or own own staff, or put them at any risk, may be terminated immediately and we will have no further contractual obligations towards him/her or them. In addition we reserve the right to recover the cost (or estimated cost if an actual cost is not yet known) of any loss, damage or breakage caused by a Client or Party. We cannot accept responsibility for the actions of any Clients or be held liable for any claims made against them.
You must inform us at the time of booking if there are children (aged 16 or under) in your party, and tell us the age they will be on the final day of your holiday. If a child has his/her second birthday during the holiday he/she will be invoiced as a child rather than an infant. We do not accept children under five into any split chalet. We do not accept children under 18 into any split chalet except on peak dates and then only in our larger chalets.
Our transfer coaches may not have fitted seatbelts and, therefore, may not be suitable for a child car seat. We will not be able to let you know in advance whether your particular coach will have seatbelts or not. Infants under the age of two on the return date of travel must sit on a parent’s lap.
We will do our utmost to help with all aspects of your booking and to incorporate any special requests you may make. These may involve an extra cost and we will let you know if this is the case. Only requests confirmed by us in writing are guaranteed.
All Clients must be in possession of a valid passport along with all necessary visas and permits to allow entry into France or Switzerland and to allow re-entry into the UK. Any costs or fines incurred due to a Client’s failure to comply with any regulations will be passed on to the Party Leader of the booking.
For up-to-date UK Government Health & Safety advice, please visit the following websites: Foreign and Commonwealth Office, Public Health England and The Travel National Health Network Centre or contact your own GP.
In all the arrangements we have made for your holiday we have taken reasonable steps to ensure that the suppliers of the services used are of an acceptable standard. However, we would point out that we do not own or control the organisations providing our accommodation or those who organise the transfers we may sell you.
We accept responsibility for the services we have contracted to provide but we cannot accept liability where the provision of services is interrupted by reason of war, threat of war, riot, civil strife, industrial dispute, closure or congestion of airports or airways, technical problems to transport, terrorist activity, force majeure, Act of God, natural or nuclear disaster, fire or adverse weather conditions.
If you suffer personal injury or death from any activity which is not part of your holiday booked with us but occurs during the holiday, we will not be liable for any compensation but will give assistance in resolving a claim against a third party, if required. This assistance will include where necessary and appropriate, and at our discretion, the payment of legal fees up to a limit of £5,000 per booking. This is on condition that an insurance claim is made under the Legal Expenses section of your insurance cover in respect of any legal fees incurred abroad, and that your insurance company confirms that you are covered for such a claim before any payment can be made by us. It is also a condition that YSE is repaid out of any monies recovered from a third party or insurance policy.